FREE TEMPLATE + LIVE APP

Procurement Log Template

Download the free template or start tracking live in Zeiv. Most teams start with a spreadsheet. The ones who stick with it end up here.

Try Zeiv's procurement log free → Download Excel Template
Procurement Template Free Google Docs
Procurement Log Template

Try it before you sign up

This is the real app, not a screenshot. Search, sort, and open any line item below. Start a session to add your own data, save views, and invite your team.

Live preview

Try it with sample data

Search, sort, and open any line. Start a session to add lines, save views, and invite your team.

Start your procurement log on Zeiv
Location
Riverside Tower PO-1042 Rebar #5 (60ft) SteelCo 15-Jun-26 Tower A — Level 2 Delivered
Riverside Tower PO-1043 Ready-mix concrete Cascade Concrete 20-Jun-26 Tower A — Foundation In Transit
Hilltop Warehouse PO-2001 Steel I-beams (24ft) SteelCo 01-Jun-26 Bay 3 Staging Delayed
Hilltop Warehouse PO-2002 HVAC ducting kit AirPro Systems 01-Jul-26 Mechanical Room Confirmed
Lakeside Clinic PO-3110 Drywall sheets BuildMart 25-Jun-26 Wing B Storage Ordered
Lakeside Clinic PO-3111 Electrical conduit Voltline 22-Jun-26 Electrical Room Delivered
Greenfield Mall PO-4500 Glass panels 12mm ClearView Glass 10-Jul-26 Atrium In Transit
Greenfield Mall PO-4501 Escalator units LiftWorks 10-Jun-26 Central Court Delayed

What is a procurement log?

A procurement log is a structured tracker for every purchase your team makes — from the moment a PO is raised to the moment goods arrive on site.

Most teams run this in a spreadsheet. It works fine at first. Then two people edit it at the same time. Someone updates the wrong row. The site supervisor can’t open it on their phone. Nobody knows which version is current.

That’s what Zeiv’s procurement log fixes.

What's tracked

  • ✓Project name and PO number
  • ✓Material, supplier and quantity
  • ✓Order date and expected delivery
  • ✓Actual delivery and delivery location
  • ✓Status — Ordered, Confirmed, In Transit, Delivered, Issue
  • ✓Notes and full change history per line item

Why use Zeiv's procurement log instead of a spreadsheet?

No version conflicts
Everyone on your team works in the same live table. No more emailing files back and forth or overwriting each other's updates.
Works on site, not just at a desk
Your site supervisor can mark a delivery received from their phone the moment the truck arrives. No spreadsheet, no delay, no missed update.
Overdue items flagged automatically
When an expected delivery date passes with no update, the row highlights red. You see what needs chasing without scanning every line manually.
Full audit trail on every item
Every change is logged — who updated it, what changed, and when. No more "I thought you updated that" conversations.
One place for your whole team
Project managers, supervisors, and finance all see the same data. No separate files, no conflicting versions, no confusion.
Free to start
No credit card. No setup fee. Add your first PO in under two minutes.

Up and running in two minutes

1

Sign up free — no credit card required

2

Add your first purchase order as a line item

3

Invite your supervisor or team member

4

Update status as deliveries come in

5

Export to CSV anytime

Prefer a spreadsheet for now? Download the free template below. You can move to the app whenever you're ready.

Ready to go beyond the template?

The template gets you started. Zeiv keeps you organised as your projects and team grow.

Try Zeiv's procurement log free → Download Excel Template