Free Procurement RFP Template

About this template

This Request for Proposal (RFP) template helps streamline the vendor selection process by providing a structured, fill-in-the-blanks format. It’s designed for small to mid-sized teams that want to move faster with fewer back-and-forth emails. Customize it for IT tools, services, facilities, or any other spend category.

What's inside

✓Clearly defined project goals and scope
✓The right questions to ask vendors up front
✓A structure for comparing proposals apples-to-apples
✓Fewer back-and-forth emails to get to a decision

Why use this template?

Stay Organized

Keeps your project requirements, deadlines, evaluation criteria, and vendor contact details in one place.

Standard Responses

Vendors often answer in different formats, making comparisons painful. This template prompts them to follow a consistent structure.

Save Time

You don't need to start from scratch every time. This ready-made format gives you a head start on content, layout, and questions.

How to use this template

Open the Google Doc and save your own editable copy.

Replace placeholders like [Your Company Name], [Project Title], and [MM/DD/YYYY] with your specific details.

Adjust the Scope of Work section to reflect exactly what you need from vendors.

Update the timeline to match your team's availability for reviews and meetings.

Share the completed RFP via email, or post it on your procurement or vendor portal.

As responses come in, use the Evaluation Criteria to score and compare proposals side by side.

Ready to upgrade your procurement workflow?

Use this template free, then try Zeiv to automate the whole process.

Join Waitlist